2021 TERMS & CONDITIONS OF ENTRY:
The 2021 Fleet 10k and 5k races are organised and administered by Fleet & Crookham Athletic Club (Registered Charity number 1156704) – the ” Event Organisers”. By entering the race you agree to abide by the Terms & Conditions of Entry and any race instructions given to you by the organisers and nominated officials/marshals of the event.
As the Covid-19 epidemic continues so does the impact on everyday life, the situation is fast changing, and may impact our ability to run the events in 2021. The Fleet 5k and 10k events will comply with UK government guidelines in place at the time the events take place, and with UK Athletics Rules.
A Covid risk assessment has been carried out and a range of measures set out that we will put in place if restrictions are in place on race day that mean while the event can take place we must comply with social distancing or other restrictions. We will update this page and the runners’ briefing that will be sent out shortly before race day with a summary of any changes to the race organisation or other requirements.
Please see the refunded/exchanges summary below for our Covid 19 cancellation policy.
By entering the race you agree to accept these terms and conditions and abide by the rules of UK Athletics (uka.org.uk/competitions/rules)
By entering the race you agree that the Event Organisers may publish your personal information – this may include but not limited to name/club/age group/finish time as part of the results of the event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences and for publishing results for the event alone or combined with or compared to other events e.g. The Power of 10.
By entering the race you give permission for the free use of your name, voice or picture in any photographs, videotapes, motion pictures, website images, recordings or any other record of the event.
Age Limit: Participants in the 10k event must be 17 or over on the race day (as per UKA rules). Entrants who are 17 years of age will require permission of parent/guardian to enter as part of their online entry process. Participants in the 5k event must be 11 years or over on race day. Entrants who are under 18 years of age will require permission of parent/guardian to enter as part of their online entry process.
Personal Health: You understand that participating in this event is something which needs to be trained for. It is your responsibility to make sure you are medically fit and capable of running a half marathon distance. All participants are strongly advised to consult with their doctor prior to undertaking any exercise programme.
Medical Details: By entering this event you agree to complete personal and medical information on the back of your race number and that this information can be passed to and used by the medical teams operating on the day.
Change of personal details: Should your postal address, email address or telephone number change after you have entered the race, you must contact the organisers via: racedirectorfleet10K@gmail.com
Number Switching: You must not under any circumstances give your race number to anyone else (with the exception of details under the Entry Fee Refunds/Exchanges section below). Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of accident or another medical condition/emergency.
Time Limit – This event has a 90 minute time limit due to the use of the public roads and the imposed limit on the road closure duration. The future of the race is at risk if we do not abide by the timing rule.
Other modes of transport/pets: For reasons of safety, no wheelchairs/hand-cycles**, bicycles, roller skates, skateboards, scooters, pushchairs/buggies, stilts, dogs or other pets are allowed to participate or accompany runners, except for registered guide dogs. Please advise if you are a partially sighted runner and will be running with a guide. (**If you are a wheelchair/hand-cycle athlete and would like the opportunity to participate please contact the organisers via firstname.lastname@example.org).
Finisher gifts: Only finishers will receive a medal and other finisher gifts. Please do not ask for more than one as this may deny another finisher from receiving theirs.
Data Protection: The Fleet 5k and 10k races complies with the GDPR/Data Protection Act 1988 and you have the right of access to your personal records held on our or our entry administrator’s computer system. If you do not want your name made available to our sponsors, please tick the box on the entry form.
Applications will be accepted up to 1 October 2021 unless the entry limit is reached earlier. Race numbers will be sent out in early October.
ENTRY FEE REFUNDS/EXCHANGES
Entry Fees: We start incurring costs early in the event organisation process including an online entry administration fee. If your entry is accepted, the following rules apply:
- Once your race entry is accepted we are unable to make refunds.
- Race numbers will be sent out from 4 October 2021.
- If you wish to transfer your entry to another runner please contact email@example.com with your details and the details of the person to transfer the entry to. The race organisers will not take any part in payment for entries where an entry is transferred.
- Unauthorised number swaps may result in disqualification.
- No runner exchanges or refunds can be made on the day.
Cancellation: We reserve the right to cancel, delay or postpone the event due to unforeseen or unavoidable circumstances outside of our control e.g. severe weather making it unsafe to hold the event. In such a case we will endeavour to inform participants as quickly as possible. If this decision is made, no refund of entry fee will be made as most of the costs are incurred before the race and are not refundable. In the unlikely event of the cancellation/postponement for whatever reason, the Event Organisers cannot be held responsible in any way for any monetary loss, inconvenience or any other circumstances outside of our control, including non-refundable events fees.
Covid cancellation: As the Covid-19 epidemic continues so does the impact on everyday life, the situation is fast changing, and may impact our ability to run the events in 2021. The Fleet 5k and 10k events will comply with UK government guidelines in place at the time the events take place, and with UK Athletics Rules. If this requires the cancellation of the event we will offer all entrants the option of:
- To carry over their entry to next year’s event
- To donate their entry fee to Fleet and Crookham Athletics Club to recognise the costs incurred in preparing for the event
- A refund less admin fee
USING HEADPHONES WHILST RUNNING
The use of personal stereos, iPods, phones or other music devises is not allowed under UKA rule 240 S5 – the wearing of headphones, or similar devices, (other than those medically prescribed), is not permitted in races on any single carriageway road that is not wholly closed to traffic. There are some sections on the Fleet 5k and 10k course which do have traffic coming in the opposite direction to runners and is therefore not wholly closed.
The wearing of such equipment may prevent you from hearing instructions from marshals and other event staff as well as the hearing of sirens/horns from emergency services and other vehicles. By wearing such devices you are putting yourself and those around you at risk.
Rule 240 S5 also states if the athlete wears conductive headphones, these are acceptable as these work by conducting sound through bones and do not sit or block the ears.
The Event Organisers will have no responsibility should this rule be ignored. Please do not risk our ability to get a future license for this event by ignoring this rule.
Runners seen to be wearing headphones may be disqualified but the Event Organisers
Participants accept that endurance running should only be undertaken by persons who have undertaken a training regime. It is your responsibility to make sure you are medically fit and capable of running a half marathon distance and to seek appropriate medical advice prior to participation. Participation in the event is entirely at your own risk and that by entering, participants acknowledge that the Event Organisers, Officials or Marshals shall not be liable for death, injury, loss or damage arising from participation in the event save to the extent that is caused by our negligence.